Business agent · Accounts payable
Your supplier invoices checked by AI, before payment
We set up an invoice-checking agent for you: every invoice is read, compared with the purchase order and the delivery note, then prepared for entry. Your team only handles discrepancies, without replacing your accounting software or your ERP.
- Paper, PDF or scanned invoices, read by AI
- Works with your current software
- The decision to pay stays yours
Supplier invoice
Sample supplier · received by email
One line price differs from the negotiated rate
Sent to accounting with the details
Illustrative example
Your team doesn't have to open every invoice
Invoices arrive by email, on portals, sometimes still on paper.
Each one is opened and compared by hand with the purchase order.
Price or quantity discrepancies go unnoticed.
Entry into the accounting software is done by hand.
Invoices are collected wherever they arrive.
They are read, even when scanned, then compared with the purchase order, the delivery and the negotiated rate.
Only discrepancies are flagged, with an explanation.
Entry is prepared in your current software.
How AI works for you
The agent we build combines three things: AI to read and match, your rules to check, your team to decide. AI only steps in where it is truly useful.
AI
Reads and matches
It reads every invoice, whatever the format, and extracts the supplier, lines, quantities and prices. It finds the matching purchase order, even when references don't match exactly.
Your rules
Check
Price, quantity, VAT and duplicate checks follow your rules, the same way every time. Nothing is left to the AI's judgment.
Your team
Decides
Only discrepancies and doubtful cases reach your team, with the details. The decision to pay stays theirs.
What we do for you
Collection
From your mailbox, supplier portals or your e-invoicing platform.
Reading
PDFs, scans, and each supplier's own layout.
Matching
With the purchase order, the delivery note and the contract or negotiated rate.
Checks
Prices, quantities, discounts, VAT, duplicates: according to your own rules.
Alerts
Each discrepancy goes to the right person, with everything needed to decide quickly.
Entry preparation
In your accounting software or ERP, as they are today.
The simplest way
A trial on your own invoices
During the demo, we run the checks on a sample of your invoices. You see what gets detected before you commit.
Where your team works
The agent adapts to the way you work, not the other way around.
In the background
As soon as an invoice arrives, the agent processes it. Nobody has to start anything.
In your tools
Discrepancies show up in Outlook or Excel through a Microsoft 365 add-in, and entry is made in your accounting software by API.
In a dedicated app
If you wish, an approval app where your team handles discrepancies in one click.
Up and running in 2 to 4 weeks
The checks are tailored to your rules, but we don't start from scratch: they run on the Forteresse platform, which we designed and operate. We configure it for your rules and your tools, then run it for you.
- 1
Your rules, your tools
We gather your checking rules from your accounting team and connect your tools.
Fixed fee - 2
Validation on your invoices
The checks run on your real invoices. You decide what comes next after seeing the result.
No commitment beyond this - 3
Operations
New supplier, new rule: we adjust. Maintenance and support included.
Fixed monthly subscription
See the checks applied to your invoices
- Together, we review how your invoices are handled today.
- We run the checks on a sample.
- You leave with an estimate of the time saved, with no commitment.
Pick a time slot
Video call · 30 minutes · Paris time
You are booked.
Frequently asked questions
Does it work with our accounting software?
We start from your tools as they are, including an older ERP or one without an API.
What about paper or scanned invoices?
They are read too, whatever the supplier's layout.
Who decides to pay?
Always you. Forteresse checks, prepares and flags; the decision to pay stays with your team.
Are you an AI agency?
No. An agency writes custom code for each project. Everything we deliver runs on our own platform: it is faster to set up, the price is fixed, and we remain responsible for it working over time.
How is it billed?
A fixed fee for the setup, then a fixed monthly subscription.
Where is our data stored?
In France, with Scaleway, encrypted and isolated. It remains your property.